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  #1  
Old 10-25-2009, 03:19 AM
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Join Date: Oct 2009
Posts: 1
workflow document management

Hi all,

Let's discuss document management systems here. Each of us has own experience in this field. Now many companies are using electronic documents.

As for me I use DocumentLite. You will need only Internet-browser for the work in it. This system is simple and understandable. It will reduce time for the coordination of documents. The software has many useful functional opportunities.

It is absolutely free document software with open source.

You can find this program here.
document workflow management
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  #2  
Old 10-29-2009, 10:21 PM
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Join Date: Dec 2005
Location: Muscat
Posts: 71
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Hi Alien

The document management software you mentioned sounds interesting to me. In my previous companies what I have only used/seen are Primavera Expedition, MS xcel, and a company-tailored programs. How does the tool you use differ from (let's say) expedition?
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  #3  
Old 01-11-2010, 07:03 AM
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Join Date: Jan 2010
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Work flow of Project Management

I like so much about the paper-based system Martin Ternouth describes (and illustrates!) in this Tufte thread that started in 2002 (scroll down a quarter of the way; sorry, no permalink).

This system relies on several of the patterns that first attracted me to Getting Things Done— especially use of things like the “Overnight and Today” box which is like the Inbox in GTD, or like the many reviews that Martin builds into his process. There are a couple things in particular about this system that really resonate with me, and that, in my opinion, make this a must-read for people who either juggle multiple projects or have a challenging time managing their time and their workflow:

1. One task at a time on the desk - I love the fanatical insistence that only one coverslip—and consequently one project—be in the working area at a given time. In addition to keeping things tidy, this really forces you to maintain what David Allen calls “vertical focus,” or that ability to shut off inter-project scanning so you can concentrate on the task at hand without distraction.
2. Tight cycles, hard edges, and fresh starts - Inherent in the use of the paper workspace and each bucket (collection, holding, in progress, culling) is the understanding that everything needs to be clear by a certain time, or according to a weekly schedule. A practice of clearing your workspace and your inbox every night does more than foster a clean desk; it demands that you evaluate your progress, review your immediate landscape, and then always find some kind of formal caesura to your work. The day must end at some point.

These are both things that I’d like to get much better at. Working at home, I have a habit of half-assing through the working hours of the day, and then half-assing through the supposedly relaxed family time of the evening. Neither one gets the attention it deserves as I blithely flip through emails or surf the web. So I find the idea of an “end of day” ritual intriguing.

The practices Martin discusses, while probably a bit stiff for most excitable multi-taskers, represent the sort of “back on the wagon” strategies we all need when things start to get frayed. It’s also full of smart advice on the piece of GTD that most people still find most vexing: the implementation and maintenance of a trusted system. Lots of good stuff to consider adapting here—for GTD and beyond. For, you know, actual work.

If you enjoyed Getting Things Done and like things like Josh DiMauro’s index card system, I really recommend you check this out.

Thanks to Griff for the link tip.

(See also: Malcolm Gladwell’s 2002 review of The Myth of the Paperless Office that led to this referenced thread. Like so much of his stuff, it’s a terrific read. Pick quote: “The solution to our paper problem, they write, is not to use less paper but to keep less paper.”)
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  #4  
Old 10-31-2011, 06:24 AM
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Join Date: Oct 2011
Posts: 2
Free digital signature tool with workflow

We need a workflow tool that is also able to sign any type of file with a digital signature.

We have evaluated many commercial tools as:
VeriSign and Silanis total 3 year cost is $558,405
docusign and ecosign continuous cost and online connection is required.

Also some free solutions such as PGP, easy signature and ejbca

The requirement that we have is the following:
1) Digital signature with PKI technology.
2) No dependencies to external server or online solutions.
3) Free or small cost.
4) Contains the technical elements of a complaint system such as FDA 21 CFR Part 1).
5) It should be possible to change to another solution or cancel license agreement without compromising old documentation. Avoiding one way street.
6) Extremely low IT infrastructure maintenance and cost.
7) Sign any type of file. Also none printable. (Audio, Video, Production material, etc)
8) Simple to use and install. (Important).
9) Full internal control, we do not want to send request to external companies to get a digital signature for new employees.
10) Signature work-flow oriented.(auto email notification, etc) with visible audit trace during approval process.

The best we found so far is easy signature from easysoft.
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  #5  
Old 11-01-2011, 12:55 AM
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Join Date: Aug 2011
Location: city:Mohali,Chandigarh,india
Posts: 101
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Email Marketing Software

I have used a variety of software and tools in my life.But i like email marketing tool and software a lot.The reason behind this is that I have to send a number of email daily and i have to according to the clients priority.
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  #6  
Old 11-14-2011, 08:02 AM
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Join Date: Nov 2011
Posts: 4
Software Recommendation

I'd recommend taking a look at Workgroups. We've been using it and it accommodates nearly every aspect of our Workflow. Their Virtual Ticket app is a great electronic form and document tool.
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  #7  
Old 02-05-2019, 12:50 PM
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Join Date: Jun 2018
Posts: 5
Quote from JanJozef View Post:
I like so much about the paper-based system Martin Ternouth describes (and illustrates!) in this Tufte thread that started in 2002 (scroll down a quarter of the way; sorry, no permalink).

This system relies on several of the patterns that first attracted me to Getting Things Done— especially use of things like the “Overnight and Today” box which is like the Inbox in GTD, or like the many reviews that Martin builds into his process. There are a couple things in particular about this system that really resonate with me, and that, in my opinion, make this a must-read for people who either juggle multiple projects or have a challenging time managing their time and their workflow:

1. One task at a time on the desk - I love the fanatical insistence that only one coverslip—and consequently one project—be in the working area at a given time. In addition to keeping things tidy, this really forces you to maintain what David Allen calls “vertical focus,” or that ability to shut off inter-project scanning so you can concentrate on the task at hand without distraction.
2. Tight cycles, hard edges, and fresh starts - Inherent in the use of the paper workspace and each bucket (collection, holding, in progress, culling) is the understanding that everything needs to be clear by a certain time, or according to a weekly schedule. A practice of clearing your workspace and your inbox every night does more than foster a clean desk; it demands that you evaluate your progress, review your immediate landscape, and then always find some kind of formal caesura to your work. The day must end at some point.

These are both things that I’d like to get much better at. Working at home, I have a habit of half-assing through the working hours of the day, and then half-assing through the supposedly relaxed family time of the evening. Neither one gets the attention it deserves as I blithely flip through emails or surf the web. So I find the idea of an “end of day” ritual intriguing.

The practices Martin discusses, while probably a bit stiff for most excitable multi-taskers, represent the sort of “back on the wagon” strategies we all need when things start to get frayed. It’s also full of smart advice on the piece of GTD that most people still find most vexing: the implementation and maintenance of a trusted system. Lots of good stuff to consider adapting here—for GTD and beyond. For, you know, actual work.

If you enjoyed Getting Things Done and like things like Josh DiMauro’s index card system, I really recommend you check this out.

Thanks to Griff for the link tip.

(See also: Malcolm Gladwell’s 2002 review of The Myth of the Paperless Office that led to this referenced thread. Like so much of his stuff, it’s a terrific read. Pick quote: “The solution to our paper problem, they write, is not to use less paper but to keep less paper.”)
What did you mean by this post?
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  #8  
Old 02-05-2019, 12:56 PM
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$) Interesting
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