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  #1  
Old 04-15-2011, 02:08 PM
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It department

You walk in to an IT Company,

How you would address timelines, budgeting, staffing, communications, process, infrastructure, and user training.

What is your vision for the IT department?
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  #2  
Old 04-18-2011, 10:23 AM
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This is a difficult question to answer because there are so many factors to it. It's not easy given all the things you've mentioned but the key to being a project manager is organization and communication. It's important to set individual goals as well as overall corporate goals and that everyone is aware of them. Make sure you set timelines and deadlines for each and if they are not met that they are justified. As far as communication, have everyone in the team connected through somewhere so that there is no misinterpretation or lack of collaboration at any point. You can use a variety of softwares for this as well as setting meetings every so often.
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  #3  
Old 04-18-2011, 10:35 AM
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Solution:

As the new IT / Project Manager walking in the door, how would you transform SKYís IT Department?

As the new IT manager walking in the door I would:

Determine courses of action and evaluate the impact of decisions on projectís deliverables, leadership, direction, communication, infrastructure, timelines, business processes, and budget.

LEARDERSHIP AND DIRECTION:

As a Leader coming into the Department I would create new aims, tweak old ones, or initiate new courses of action. Being a Leader you create something of value that did not exist before. You exhibit positive energy and welcome change. With respect to direction, I would direct the work, rather than perform it. However, I may have to roll up my sleeves and work with the team on a rush project. In a nutshell a Leader reinforces expectations, monitors the work being done, set limits of authority and responsibility, and do all they can to help followers get the job done and get it done well.

Here are some of my tasks I would do on a day to day basis as Leading and Directing the Department:

Setting deadlines
Allocating resources
Commending Coaching
Measuring outcomes.
Writing reports
Giving instructions
Gathering data
Sharing information
Providing training
Developing standards
Aligning task with talent
PROJECT COST AND BUDGET

As IT Manager, I would coordinate the preparation of a cost estimate for the project which involves a variety of methods that I have used over the years used to estimate cost. Depending upon the level of detail that exists at that time, the overall project cost is allocated to individual elements of the project, thus creating a budget for each major work element. This budget is used to monitor and control cost expenditures during project execution.

With respect to Cost, this requires an integrated schedule and budget plan where time or expenses should not be charged to a project until such charges are authorized.

The project cost is determined to keep the project in its budget. It is also an important part of project management.

Cost evaluation, cost control and budget expenses related to the costs of the three processes, interact with each other and with other areas of project management. All of these processes require the effort and cost of things they know well. Depending on the complexity of the project, they need more than one person, and they may occur more than once in a lifetime project.

The project cost can be very simple or extremely complex. If one part of the project is growing scrimping ... said ... a maintenance cost after the end of the project, the maintenance costs should be included in the cost of the project management strategy. Such an approach is sometimes called "the life-cycle cost, and can reduce the project and to improve the quality of the deliverable. But the Project should also consider what the project stakeholders to think about the cost of the project. They measure the costs in different ways and at different times.


Assessing the costs and the costs of the budget are two different processes, but are often closely related. For small projects, they are often made by one and the same person, because of this. Affect the cost of the project is the easiest at the beginning, so it is important to define the scope of its budget at the beginning of the project. This includes the creation of the cost management plan, which has many benefits.



CONTROL AND COMMUNICATE AS NEEDED!

During project execution, people are carrying out the tasks and progress information is being reported through regular team meetings. The team uses this information to maintain control over the direction of the project and takes corrective action as needed. Daily status reports and team meetings are critical for communication amongst members of the team.



PROJECT DELIVERABLES AND TIMELINES

Will be used should in the IT Department to form the basis for making decisions throughout the entire life of the project. This is called managing the project with a full life cycle perspective.

This perspective recognizes the fact that many of the decisions you make during the project will have far-reaching and profound effects on the efficiency, productivity, utilization, and profitability

of the project deliverables after the project has been completed. Keep careful track of project goals and timelines. Timelines can be tracked with excel spreadsheets or Microsoft project management tools.



BUSINESS PROCESS IMPROVEMENT




Most of the business processes typically cross several functional departments and no one completely understands or manages the process from end-to-end. Companies must learn to design and manage business processes to be more responsive to customer needs, competitive pressures, and changes in the business environment.

You can dramatically improve business operations by designing efficient and effective processes that support the business goals. By successfully managing the key business processes, you can greatly impact your ability to survive and grow.









IMPROVING IT INFRASTRUCTURE

Database design, what database do I go with?

For example if one uses asp.net then sql server would ultimately work well, since there are no incompatibility issues. The following can be done to save time and loss of information:

- Installation and configuration

- Performance tuning

- Backup and Recovery

- Upgrades and Migrations

- Disaster Recovery

Thanks but I got it done.
Quote from claumcg View Post:
This is a difficult question to answer because there are so many factors to it. It's not easy given all the things you've mentioned but the key to being a project manager is organization and communication. It's important to set individual goals as well as overall corporate goals and that everyone is aware of them. Make sure you set timelines and deadlines for each and if they are not met that they are justified. As far as communication, have everyone in the team connected through somewhere so that there is no misinterpretation or lack of collaboration at any point. You can use a variety of softwares for this as well as setting meetings every so often.
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  #4  
Old 04-18-2011, 11:09 AM
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Quote from mcupryk View Post:
As the new IT / Project Manager walking in the door, how would you transform SKYís IT Department?

As the new IT manager walking in the door I would:

Determine courses of action and evaluate the impact of decisions on projectís deliverables, leadership, direction, communication, infrastructure, timelines, business processes, and budget.

LEARDERSHIP AND DIRECTION:

As a Leader coming into the Department I would create new aims, tweak old ones, or initiate new courses of action. Being a Leader you create something of value that did not exist before. You exhibit positive energy and welcome change. With respect to direction, I would direct the work, rather than perform it. However, I may have to roll up my sleeves and work with the team on a rush project. In a nutshell a Leader reinforces expectations, monitors the work being done, set limits of authority and responsibility, and do all they can to help followers get the job done and get it done well.

Here are some of my tasks I would do on a day to day basis as Leading and Directing the Department:

Setting deadlines
Allocating resources
Commending Coaching
Measuring outcomes.
Writing reports
Giving instructions
Gathering data
Sharing information
Providing training
Developing standards
Aligning task with talent
PROJECT COST AND BUDGET

As IT Manager, I would coordinate the preparation of a cost estimate for the project which involves a variety of methods that I have used over the years used to estimate cost. Depending upon the level of detail that exists at that time, the overall project cost is allocated to individual elements of the project, thus creating a budget for each major work element. This budget is used to monitor and control cost expenditures during project execution.

With respect to Cost, this requires an integrated schedule and budget plan where time or expenses should not be charged to a project until such charges are authorized.

The project cost is determined to keep the project in its budget. It is also an important part of project management.

Cost evaluation, cost control and budget expenses related to the costs of the three processes, interact with each other and with other areas of project management. All of these processes require the effort and cost of things they know well. Depending on the complexity of the project, they need more than one person, and they may occur more than once in a lifetime project.

The project cost can be very simple or extremely complex. If one part of the project is growing scrimping ... said ... a maintenance cost after the end of the project, the maintenance costs should be included in the cost of the project management strategy. Such an approach is sometimes called "the life-cycle cost, and can reduce the project and to improve the quality of the deliverable. But the Project should also consider what the project stakeholders to think about the cost of the project. They measure the costs in different ways and at different times.


Assessing the costs and the costs of the budget are two different processes, but are often closely related. For small projects, they are often made by one and the same person, because of this. Affect the cost of the project is the easiest at the beginning, so it is important to define the scope of its budget at the beginning of the project. This includes the creation of the cost management plan, which has many benefits.



CONTROL AND COMMUNICATE AS NEEDED!

During project execution, people are carrying out the tasks and progress information is being reported through regular team meetings. The team uses this information to maintain control over the direction of the project and takes corrective action as needed. Daily status reports and team meetings are critical for communication amongst members of the team.



PROJECT DELIVERABLES AND TIMELINES

Will be used should in the IT Department to form the basis for making decisions throughout the entire life of the project. This is called managing the project with a full life cycle perspective.

This perspective recognizes the fact that many of the decisions you make during the project will have far-reaching and profound effects on the efficiency, productivity, utilization, and profitability

of the project deliverables after the project has been completed. Keep careful track of project goals and timelines. Timelines can be tracked with excel spreadsheets or Microsoft project management tools.



BUSINESS PROCESS IMPROVEMENT




Most of the business processes typically cross several functional departments and no one completely understands or manages the process from end-to-end. Companies must learn to design and manage business processes to be more responsive to customer needs, competitive pressures, and changes in the business environment.

You can dramatically improve business operations by designing efficient and effective processes that support the business goals. By successfully managing the key business processes, you can greatly impact your ability to survive and grow.









IMPROVING IT INFRASTRUCTURE

Database design, what database do I go with?

For example if one uses asp.net then sql server would ultimately work well, since there are no incompatibility issues. The following can be done to save time and loss of information:

- Installation and configuration

- Performance tuning

- Backup and Recovery

- Upgrades and Migrations

- Disaster Recovery

Thanks but I got it done.

Answer absolutely destroyed.
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  #5  
Old 04-18-2011, 12:06 PM
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Location: Winnipeg, Manitoba
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what do you mean?

what do you mean by answer completely destroyed?
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  #6  
Old 04-25-2011, 09:59 AM
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Quote from mcupryk View Post:
what do you mean by answer completely destroyed?
Sorry for the lingo! You did a fantastic job answering this question!
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  #7  
Old 04-26-2011, 04:24 AM
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Quote from PhoenixTS View Post:
Sorry for the lingo! You did a fantastic job answering this question!
Yes, definitely! very helpful.
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  #8  
Old 09-21-2011, 08:28 AM
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Join Date: Sep 2011
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Quote from mcupryk View Post:
As the new IT / Project Manager walking in the door, how would you transform SKYís IT Department?

As the new IT manager walking in the door I would:

Determine courses of action and evaluate the impact of decisions on projectís deliverables, leadership, direction, communication, infrastructure, timelines, business processes, and budget.

LEARDERSHIP AND DIRECTION:

As a Leader coming into the Department I would create new aims, tweak old ones, or initiate new courses of action. Being a Leader you create something of value that did not exist before. You exhibit positive energy and welcome change. With respect to direction, I would direct the work, rather than perform it. However, I may have to roll up my sleeves and work with the team on a rush project. In a nutshell a Leader reinforces expectations, monitors the work being done, set limits of authority and responsibility, and do all they can to help followers get the job done and get it done well.

Here are some of my tasks I would do on a day to day basis as Leading and Directing the Department:

Setting deadlines
Allocating resources
Commending Coaching
Measuring outcomes.
Writing reports
Giving instructions
Gathering data
Sharing information
Providing training
Developing standards
Aligning task with talent
PROJECT COST AND BUDGET

As IT Manager, I would coordinate the preparation of a cost estimate for the project which involves a variety of methods that I have used over the years used to estimate cost. Depending upon the level of detail that exists at that time, the overall project cost is allocated to individual elements of the project, thus creating a budget for each major work element. This budget is used to monitor and control cost expenditures during project execution.

With respect to Cost, this requires an integrated schedule and budget plan where time or expenses should not be charged to a project until such charges are authorized.

The project cost is determined to keep the project in its budget. It is also an important part of project management.

Cost evaluation, cost control and budget expenses related to the costs of the three processes, interact with each other and with other areas of project management. All of these processes require the effort and cost of things they know well. Depending on the complexity of the project, they need more than one person, and they may occur more than once in a lifetime project.

The project cost can be very simple or extremely complex. If one part of the project is growing scrimping ... said ... a maintenance cost after the end of the project, the maintenance costs should be included in the cost of the project management strategy. Such an approach is sometimes called "the life-cycle cost, and can reduce the project and to improve the quality of the deliverable. But the Project should also consider what the project stakeholders to think about the cost of the project. They measure the costs in different ways and at different times.


Assessing the costs and the costs of the budget are two different processes, but are often closely related. For small projects, they are often made by one and the same person, because of this. Affect the cost of the project is the easiest at the beginning, so it is important to define the scope of its budget at the beginning of the project. This includes the creation of the cost management plan, which has many benefits.



CONTROL AND COMMUNICATE AS NEEDED!

During project execution, people are carrying out the tasks and progress information is being reported through regular team meetings. The team uses this information to maintain control over the direction of the project and takes corrective action as needed. Daily status reports and team meetings are critical for communication amongst members of the team.



PROJECT DELIVERABLES AND TIMELINES

Will be used should in the IT Department to form the basis for making decisions throughout the entire life of the project. This is called managing the project with a full life cycle perspective.

This perspective recognizes the fact that many of the decisions you make during the project will have far-reaching and profound effects on the efficiency, productivity, utilization, and profitability

of the project deliverables after the project has been completed. Keep careful track of project goals and timelines. Timelines can be tracked with excel spreadsheets or Microsoft project management tools.



BUSINESS PROCESS IMPROVEMENT




Most of the business processes typically cross several functional departments and no one completely understands or manages the process from end-to-end. Companies must learn to design and manage business processes to be more responsive to customer needs, competitive pressures, and changes in the business environment.

You can dramatically improve business operations by designing efficient and effective processes that support the business goals. By successfully managing the key business processes, you can greatly impact your ability to survive and grow.









IMPROVING IT INFRASTRUCTURE

Database design, what database do I go with?

For example if one uses asp.net then sql server would ultimately work well, since there are no incompatibility issues. The following can be done to save time and loss of information:

- Installation and configuration

- Performance tuning

- Backup and Recovery

- Upgrades and Migrations

- Disaster Recovery

Thanks but I got it done.
i guess you you got it covered. i once had an experience of stepping into a middle of a failing project due to time and budget issues. i had a hard time turning the table around and convincing the project sponsors and the programmers to agree and continue the project. not that it was in my job description to convince them in continuing the project.

it was such a hassle i realized i need to have further PM training to go through that experience again.
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  #9  
Old 11-01-2011, 01:35 AM
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Timelines : Time line is the period in which the work should be finish for a particular client.In these days its also known as Dead line of the work.

budgeting : Budgeting is the measurement of the resource we have to complete the work.

Staffing :Staffing is the process to recruit the employee for organizations.

Communications: Communication is the talk or we can say a conversation among two or more than two persons.

Process rocess is a predefined path witch help to finish any application or module.

Infrastructure :Infrastructure is the the material which decorate our company/home etc.It may be chair table ,computers .

User training : When we built an application/software for our client its our duty to teach them how it will work and fulfill your requirement which you tell us before start it.
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  #10  
Old 09-08-2014, 12:40 AM
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Use free scrum tool (project management tool ) at quickscrum.com and earn benefit from your on going and new project.
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